Join the ASAP | RUA Team
The Aotearoa Society of Adaptation Professionals | Rōpū Urutaunga Aotearoa (ASAP | RUA) is New Zealand's professional body dedicated to advancing climate adaptation practice.
Current Vacancies
Membership and Operations Coordinator
We are seeking a highly organised, digitally savvy and passionate Membership and Operations Coordinator to support our growing national organisation, helping to connect and grow Aotearoa's climate adaptation community. This is a unique opportunity to work alongside leaders from across local government, consulting, research, engineering, planning, iwi, hapū and community organisations who are shaping adaptation practice across Aotearoa New Zealand.
Contract type: Independent Contractor, responsible for own tax obligations, ACC, insurance and equipment.
Term: Six-month fixed-term consultancy contract.
Location: Remote, New Zealand.
Hours: Up to 520 hours over six months (approximately 20 hours, 3 days per week, with some variation depending on organisational priorities).
Rate: $55 + GST per hour, to be invoiced monthly.
Applications Closing Date: 5pm Monday 26 October 2026
About the role
Working remotely and flexibly, you'll be the operational backbone of our organisation, keeping our operations running smoothly while helping grow an engaged and connected professional community. You’ll use your superpowers to support our General Manager, Board and members, organise events, strengthen our systems, develop and coordinate communications. As a growing organisation, your role will be varied and the emphasis on different responsibilities may change over time to support organisational priorities.
Reporting to the General Manager, your key responsibilities will include:
- Supporting the General Manager with day-to-day operations.
- Managing membership services, onboarding and renewals.
- Maintaining membership database and organisational records.
- Coordinating Board meetings and governance administration.
- Supporting production of the monthly Pānui.
- Managing social media and member communications.
- Coordinating delivery of webinars, workshops and the annual conference.
- Improving organisational systems, processes and website functionality.
About you
You'll bring:
- Strong organisational and project coordination skills, with attention to detail.
- Excellent written and verbal communication skills and social media smarts.
- Experience in administration, operations, membership or communications roles.
- Proficiency using Microsoft 365 and digital systems.
- Experience coordinating events.
- Ability to work independently and manage competing priorities.
- An interest in adaptation, resilience and sustainability desirable.
What we offer
- Meaningful work with national impact.
- Flexible, remote working.
- Opportunity to help shape a growing professional organisation.
- Supportive and passionate Board and leadership team.
How to apply:
Please send your CV and a short cover letter outlining your relevant experience and interest in the role to: isla.hepburn@asap.org.nz by Monday 26 October 2026.
Applications will be reviewed on a rolling basis. We encourage interested candidates to apply early, as the role may close before the advertised closing date if a suitable applicant is found. Interviews will be held with shortlisted candidates.
View the full Membership and Operations Coordinator job description.